Quality Records


What are quality records?
Quality records are descriptions of the ACTUAL status (unlike documents, which are descriptions of the REQUIRED status). They set out how a review or test has proceeded, what results a contractual test has yielded, what QA measures have been initiated during the report period, etc. Quality records describe real (past) results and have no versions.

Quality records therefore record the status of an event, a development result or a state of affairs and provide a snapshot of the situation characterized by the creator, unique project identification and date.

What is special about quality records?
Standard EN ISO 9001 stipulates that quality records must be kept in order to demonstrate that specified quality requirements have been satisfied and to record the effectiveness of the QM system. Associated quality records from subcontractors must also be included in our archiving system.

Quality records should be evaluated and used for initiating corrective and preventive measures.

Archiving requirements
The period for which quality records are to be kept must be defined and documented (in the QA plan). All quality records should (according to the CM plan) be archived so as to ensure the following aspects:

  • Easy recovery
  • Protection against damage
  • Accessibility within defined storage periods (corresponding to the legal or contractual requirements)

Examples of quality records

  • All records occurring during the course of the project, e.g. review records, test records, records relating to project meetings, etc.
  • All reports such as monthly reports, quality reports, quality problem reports, phase termination reports, final reports, reports on contract checks, etc.
  • Plans or test case lists are considered quality records if the individual planning stages are identified as being reached or as having been dealt with.
  • Further possible quality records include: Results of the SW quality evaluation, quality records from subcontractors, supplier assessments, supplier evaluations, audit reports, training documents, etc.

Siemens AG Österreich, Program and Systems Engineering PSE
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Last modified: 08/27/98 15:42
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